Events Checklist Form


ATTENTION:  A room confirmation number is REQUIRED to proceed with this form. If you do not have that confirmation, please contact Tetyana Quiles at tquiles@tamuct.edu  or at 254-501-5820.
 
  • Your request must be received within 15 business days of the event date to ensure proper setup.
  • Cancellation requests must be emailed 5 business days prior to the event.

Event Information

If you DO NOT have a confirmation number, you MUST contact Tetyana Quiles with University Events Management to get room approval.
Is this an internal or external event?
Internal - TAMUCT function or event
External - Community or government function
Is this an internal or external event?
Name of Event
Is the event open to the public?
Is the event open to the public?
Will there be a public figure present?
Examples: Congressman, Senator, Governor, etc
Will there be a public figure present?
What is the purpose of the event? How does this event support the mission of Texas A&M University - Central Texas?

Invite the President of Texas A&M University - Central Texas to Your Event

If you would like to invite the TAMUCT President to your event hosted on our campus, please submit an invitation (this link will open in a new window to an external website).  Please note that correspondence and updates on this invite will be handled outside of this event request.  For questions or more information, please contact the Office of the President at president@tamuct.edu or 254-519-5765.
 

Event Point of Contact Information

Are you a university employee?
Are you a university employee?
Which TAMUCT Department or Division is sponsoring your event?
Contact number, including area code.
Include the full email address.

Requested Facilities and Spaces

  • Select the location(s) needed for your event.  
  • The locations are listed in the following format:
    Building Name - Room Number - Capacity
You can select as many locations as needed by adding them one-by-one to the request line.
If you are needing space that is not in the Requested Location(s) box above, please specify it here.

Event Layout

  • If you are only requesting one facility or space, select the appropriate layout option in the 'Event Layout' section.
    • If you select 'Other', provide a description in 'Event Layout Notes' or upload diagram in the 'Attachment' box.
  • If you are requesting multiple facilities or spaces, select the 'Multiple Spaces' option in the 'Event Layout' section.
    • In the 'Event Layout Notes' section, list the layouts needed for each space.
    • It is important to specify the layout for each space.
Note:  Last minute changes to the layout will be the event requestor's responsibility.
Event Layout
Event Layout
File attachments associated with the event layout.
Browse...

Custodial Services

Select all services that you require.  
*If you will have food or a caterer at your event, you MUST select the 'Event Cleanup' service.
Request Custodial Service: (please check all that apply)
Request Custodial Service: (please check all that apply)

Technology and A/V Needs

Technology and A/V Needs
Check the items needed for technology and A/V. Include quantities and other requests in the 'Technology and A/V Needs Notes' box below.
Technology and A/V Needs

Wi-Fi Access

  • Only select 'Yes' if you have attendees that do not have TAMUCT accounts and need them to access our guest wi-fi.
  • If this is an internal TAMUCT event, guest wifi is not needed as all employees have access to the University wi-fi.
  • ​​​​​​​Event Services will send Wi-Fi information to the event point of contact within 3 to 5 business days prior to the event date.
Do you require Wi-Fi access?
Do you require Wi-Fi access?

Parking Permits

If your event will have attendees who do not have a TAMUCT-issued parking permit, you are required to request parking passes.  (21.99.99.D0.01 Parking and Traffic Procedure)
  • Event Services will send parking permits to the event point of contact within 5 to 10 business days. 
Do you require guest parking permits?
Do you require guest parking permits?
If you have any other information or requests, include them below.
Your request must be received within 15 business days of the event date to ensure proper setup.
Cancellation requests must be emailed 5 business days prior to the event.

Please direct any questions to Tetyana Quiles at 254-501-5820 or tquiles@tamuct.edu.

Other Fields

Your name
Verification Code