Use the guidelines below to complete each section of the Project Request form.
Sponsor Details
Who is requesting this project and who will use the completed product/service? Identify the department or division, product users, stakeholders, etc.
Business Need
What do the sponsor, stakeholders and organization want this project to accomplish? What is the primary need that this project will address? Is this project a simple “nice to have,” or does it fulfill a critical business need?
Project Summary
Provide a summary of the recommended/requested project. Include high-level description of the business scope.
Business Goals/Objectives and Description
Define the business goals and objectives that will be met by this project. Please provide as much detail as possible. There are two boxes visible for data entry, however, when you are at the last box, and you click out of it, another box will appear for additional data entry.
Business Value
What is the value to the institution and or its customers? What cost savings, efficiency gains, or business improvements are expected as an outcome of this project? Does the project have a quantifiable Return on Investment (ROI)?
Justification and Impact
Justify why the recommended project should be implemented. Include the impact of not implementing the project. Will service to stakeholders be impacted? What other services/products may be affected?
Stakeholders
List the stakeholders (faculty, staff, students, external partners, other services, etc.)
There are two levels of Customers, for example:
- TAMUCT Employee Development and Compliance Services Department
- Ensures compliance and provides information and education about specific topics
- Students
- Receives appropriate information and education for Title IX compliance
Compliance (select all that apply)
Legislative- Project meets or supports an A&M System strategic goal, initiative, or directive
System Policy- The project implements A&M System requirements or a new policy
Member Rule or Procedure- Project meets or supports a TAMUCT strategic goal, initiative, or directive
Risk Remediation (select all that apply)
Security- Project remediates a security risk/issue
Audit- Project remediates audit findings
Department Priority
The importance of this project to your division or area.
Select High, Medium, Low
Supporting Materials
Upload any supporting materials if any then electronically sign the document. It will then be routed for review.
Note:
The Project Request form will be routed for the appropriate approvals.
- If your project is approved, an IT project manager will reach out to you to work on a project charter and a complexity assessment.
- If your project is rejected or deferred, we will let you know that as well.