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1. Department (preferably the admin) will submit a request to get a quote for equipment (please include the following with your request).
- Indicate the name(s) of all employee(s) who will be assigned the hardware/equipment.
- Where will the equipment be located? Please include building name and office number.
- Indicate what items are needed (example - laptop, Macbook, desktop, docking station, etc)
- Include how many of each item are needed? (example - 1 laptop, 2 monitors)
- What date is the equipment needed by? (Estimated shipping times are currently varied.)
2. IT will reach out to vendors to obtain quotes.
3. Once IT receives the quotes they are reviewed for accuracy, the best value, and quality.
4. The selected quote will be sent to the department for review along with the IT approval message indicating that IT is approving the purchase.
- This purchase must be approved by the department head.
- The quote and the approval message must be included with your purchasing documentation.
5. A VPAT or an exception (EIR) is also required for hardware purchases. A VPAT may be obtained from the vendor and sent to Dr. Richard Schilke for review and further instructions. VPAT and EIR questions should be directed to Dr. Richard Schilke.
6. You must complete the Export Control Review of Purchases form prior to purchase. For questions or additional information, please contact the International Travel & Export Control office. A copy of training and exempt items can be found in the Export Control module of the Division of Research Canvas community.
7. If the item(s) is/are considered (a)an asset(s), then the department will have to purchase the item(s) using Warrior Buy. Otherwise, a p-card may be used (within p-card purchasing rules).
8. If the department decides not to purchase the item(s), please let IT know so that we can close out the ticket. Additionally, you close your own ticket and the system will notify us.
Reminder- Please place your order before the quote expires to avoid a higher cost and delivery delays!